WAYS TO RECORD A DOCUMENT
Acceptable methods to use when recording your documents:
1
Filing In-Person Instructions
2
Submitting Document(s) via mail Instructions
3
E-Recording Instructions
4
Papering Out
*WARNING - DOCUMENTS RECORDED IN THE RECORDER'S OFFICE ARE GENERALLY CONSIDERED TO BE PUBLIC RECORDS, OTHER PERSONS HAVE ACCESS TO THE INFORMATION IN THE RECORDED DOCUMENTS. (ORC 317.42 (A).
1 | Filing In-Person Instructions
Documents may be filed in-person by bringing your original document(s) to our office located in suite G of the Pickaway County Service Center. For payment, we accept cash, checks, and card(for card payments there is a $1.00 or 3% fee of the total cost, whichever is greater, that goes to the CC vendor). Please note that if the document is a document that is required in Pickaway County to have the Engineer Map Department and Auditor stamps of approval, that it will need to have that approval prior coming to our office.
We request that you also submit a self-addressed and stamped envelope for the safe return of your original documents. *Please note that as of April 1st, 2025, documents brought into the office for recording after 3:30 p.m. will not be processed and recorded until the first thing the following business day. We will still review your documents to ensure they will be okay to record and to make sure your fees are correct, and then you will have the option to leave the documents with our office or return them to us the next day.
1 | Filing In-Person Instructions
Documents may be filed in-person by bringing your original document(s) to our office located in suite G of the Pickaway County Service Center. For payment, we accept cash, checks, and card(for card payments there is a $1.00 or 3% fee of the total cost, whichever is greater, that goes to the CC vendor). Please note that if the document is a document that is required in Pickaway County to have the Engineer Map Department and Auditor stamps of approval, that it will need to have that approval prior coming to our office.
We request that you also submit a self-addressed and stamped envelope for the safe return of your original documents. *Please note that as of April 1st, 2025, documents brought into the office for recording after 3:30 p.m. will not be processed and recorded until the first thing the following business day. We will still review your documents to ensure they will be okay to record and to make sure your fees are correct, and then you will have the option to leave the documents with our office or return them to us the next day.
2 | Submitting Document(s) via mail Instructions
Original documents that do NOT require approval by the County Engineer Map Department and/or Auditor’s office may be sent to our office directly by mail with the correct fees. Our mailing address is: 110 Island Road Ste G, Circleville OH, 43113.
Please note that the Engineer Map Department and the Auditor’s office will not accept documents through the mail and our office is not able to route documents through the other departments. If a document that is sent to us via mail requires their stamps of approval, it will be rejected.
This includes Transfer on Death Designations.
*We request that you also submit a self-addressed and stamped envelope for the safe return of your original documents.
Original documents that do NOT require approval by the County Engineer Map Department and/or Auditor’s office may be sent to our office directly by mail with the correct fees. Our mailing address is: 110 Island Road Ste G, Circleville OH, 43113.
Please note that the Engineer Map Department and the Auditor’s office will not accept documents through the mail and our office is not able to route documents through the other departments. If a document that is sent to us via mail requires their stamps of approval, it will be rejected.
This includes Transfer on Death Designations.
*We request that you also submit a self-addressed and stamped envelope for the safe return of your original documents.
3 | E-Recording Instructions
Pickaway County has offered E-recording as a form of recording since 2017. E-recording is done through a third-party E-vendor of the submitter’s choice and is used for people/companies who record documents frequently. The E-vendors currently accepted will be listed below. Please note that all E-recording transactions that need the Engineer Map Department approval will need to first be ‘pre-approved’ by their department and said preapproval will need to be included as an addendum page to the document once submitted.
Documents can be transmitted 24 hours a day, 7 days a week. We process documents between the hours of 8:00 a.m. and 3:45 p.m., Monday through Friday (excluding government holidays). Documents transmitted when the office is closed will be processed the next business day.
Pickaway County has offered E-recording as a form of recording since 2017. E-recording is done through a third-party E-vendor of the submitter’s choice and is used for people/companies who record documents frequently. The E-vendors currently accepted will be listed below. Please note that all E-recording transactions that need the Engineer Map Department approval will need to first be ‘pre-approved’ by their department and said preapproval will need to be included as an addendum page to the document once submitted.
Documents can be transmitted 24 hours a day, 7 days a week. We process documents between the hours of 8:00 a.m. and 3:45 p.m., Monday through Friday (excluding government holidays). Documents transmitted when the office is closed will be processed the next business day.
Documents with new surveys and new legal descriptions CANNOT be e-recorded, they must be WALKED through in-person (NOT MAILED) per the Engineer’s requirements.
*To obtain the Engineer's preapproval, please email your complete document for review to deeds@pickawaycountyohio.gov Documents with new surveys and new legal descriptions CANNOT be e-recorded, they must be walked through in-person.
*To obtain the Engineer's preapproval, please email your complete document for review to deeds@pickawaycountyohio.gov Documents with new surveys and new legal descriptions CANNOT be e-recorded, they must be walked through in-person.
4 | Papering Out Electronic Documents To Record
Electronic Documents: eNotarization; eSignatures and “Papering Out” ORC §147.591 Electronic Documents
Please note that a “papered out” document must have a separate original Authenticator Certificate.
The Authenticator Certificate is considered a “papering out” provision. This means that if documents are electronically notarized or online notarized, they may be printed out on paper, have the Authenticator Certificate attached, and then received in our office for recording in-person or via mail(if able). The signatures on the document will not be in ink. They are copies. That is why they must have the Authenticator Certificate attached separately after printing to state that they are legitimate.
The attached certificate will be recorded as a part of the document and will be subject to the additional $8.00 per page recording fee.
- Authenticator Certificate
Electronic Documents: eNotarization; eSignatures and “Papering Out” ORC §147.591 Electronic Documents
Please note that a “papered out” document must have a separate original Authenticator Certificate.
The Authenticator Certificate is considered a “papering out” provision. This means that if documents are electronically notarized or online notarized, they may be printed out on paper, have the Authenticator Certificate attached, and then received in our office for recording in-person or via mail(if able). The signatures on the document will not be in ink. They are copies. That is why they must have the Authenticator Certificate attached separately after printing to state that they are legitimate.
The attached certificate will be recorded as a part of the document and will be subject to the additional $8.00 per page recording fee.
- Authenticator Certificate
2025 Fee Increase
Pursuant to SB 94 & ORC 317.32(b) Basic Recording fees for Pickaway County will include a $5.00 per document surcharge starting January 1st, 2025. 100% of this additional fee will be paid into the County General Fund to be used only for the continued preservation and digitization of documents and ongoing costs incurred by the County Recorder’s Office for those purposes.
Pursuant to SB 94 & ORC 317.32(b) Basic Recording fees for Pickaway County will include a $5.00 per document surcharge starting January 1st, 2025. 100% of this additional fee will be paid into the County General Fund to be used only for the continued preservation and digitization of documents and ongoing costs incurred by the County Recorder’s Office for those purposes.
